Even the most hardened orator will get that mixture of fear and excitement when preparing to stand in front of an audience. Whether it's presenting findings to board members or discussing business forecasts with investors, the stakes can be high and your performance will be under scrutiny.
Teleconferencing and web conferencing provides a platform for you to give an effective presentation that is easy to understand and encourages group participation; however, the responsibility is still on the host to lead the meeting and present it well.
So here are three dos and three don'ts for giving a perfect presentation:
Do manage your content. This can mean creating a checklist of points you want to make to ensure they are all mentioned. For web conferencing, set yourself a word count and try not to run over. Also try to spread your key points so they are weighted evenly. This will help your presentation to have both balance and a good flow.
Do use visual data when necessary. When hosting a web conference, clarifying a point using a graph or image will help your participants to 'get it'. Some people are more visual, whereas others like the hard facts - break up your presentation with both.
Do practise. The temptation might be to wing it, but practise your presentation and rehearse it with peers when possible. You'll deliver the final thing with more confidence and it'll show.
Don't write a ridged script. Whether you're holding a phone or a mouse, running through a script word for word is likely to slow you down and mess up the pacing of your presentation. Keeping brief key points should be enough to keep you on track.
Don't be a robot. There's a difference between professional and lifeless, so add a human level to your presentation. Give personal examples of points you're trying to make to convey them in the most poignant possible way.
Don't over-design. Engaging with your participants can be tricky, and throwing too much information at them will be a sure fire way to put them off. Similarly, don't rely on too many fonts and colours - it gives an immediate air of unprofessionalism. Instead, keep your information simple and concise.