How to use teleconferencing to keep business travel expenses down

planeFor any organisation conducting business across a geographically diverse range of locations, it's of paramount importance to maintain good communication in spite of the distance.

While business travel may often appear to be worth the cost to uphold this exchange of ideas, what some companies may not realise is that travel involves so much more than just the flight cost and a night or two in a hotel.

Business travel spending on the rise 

The Global Business Travel Association (GBTA) Index suggests that in the United States alone, business travel spending is expected to increase by 6.2 per cent this year, reaching an estimated US$310 billion. This would entail over 490 million trips, up from 482 million last year. 

With the plethora of costs tied to business travel, including car rental, taxis, food and many other miscellaneous charges, a short trip can soon turn into a cash flow nightmare, especially if it's a regular occurrence. 

Responding to global change

Should business travel spending continue to increase overseas, it's not unlikely that Australia may see the ripple effects here at home. Even a small rise in hotel and hire car service prices could easily dictate the direction of costs for business travel. 

While there are unquestionably times and circumstances where a face-to-face meeting would be preferable, many day to day operations and issues can be addressed over the phone. However, as obvious a solution it may appear, calling can hike up costs for your business, especially if you are calling outside the local area. 

A solution closer to home

This is where a teleconferencing solution can help. By utilising high quality phone lines and an affordable calling plan, businesses can connect with partners, suppliers or contractors without having to leave the office. In this way teleconferencing is a simple yet effective method for everyone to touch base and keep the lines of communication open. 

Without the burden of travel expenses to deter business owners, companies can also schedule conference call meetings more frequently, helping to build stronger relationships across geographical boundaries.

The advantage of identifying areas where teleconferencing or web conferencing could assist in cutting back on business travel is that should any travel become absolutely necessary, the funds will be there to make it happen. 

For any businesses that want to make the most out of their hard earned capital, but don't want to restrict communication, a teleconferencing solution could provide the answer to bringing people together without the high pricetag.

Topics: Web Conferencing, Teleconferencing, Teleconferencing Tips

Last updated on March 24, 2015 13:30

Eureka Editor

Written by Eureka Editor