Ever since businesses began to teleconference back in the 1960s, there have been a number of misconceptions around how to use it effectively, how much it costs to implement and whether it's superior to in-person meetings. Let's debunk 3 common teleconferencing misconceptions that may still be preventing some businesses from adopting this technology.
1) Teleconferencing is expensive to use
The cost of travelling to in-person meetings is constantly increasing and business costs are a serious concern for most companies. Conversely, teleconferencing is one of the cheapest, most effective business tools available. All you need is a landline or mobile telephone and an account with a reputable conferencing provider. The calls can cost as little as a few cents per caller, per minute and there are usually no contracts or set-up fees so you only pay for the minutes you use.
Therefore, when compared with the cost of travelling interstate or overseas to meetings, teleconferencing is actually a much more cost-effective option. By teleconferencing, businesses can avoid unnecessary travel costs such as flights and accommodation while still conducting efficient meetings and discussions.
2) Teleconferences are difficult to organise and manage
A teleconference with hundreds of participants can be daunting for any organiser, but can ultimately be an excellent collaboration tool when managed correctly.
First of all, it's a good idea to create a clear agenda and email it to all your participants before the meeting. This will help you keep the conference on topic and on time. Additionally, your guests will be able to come prepared for the topics to be discussed.
In order to avoid having hundreds of people speaking over each other, you should speak to your conferencing provider about making sure all your guests enter the conference on mute mode. They can be unmuted at any point so that they can ask questions if there is a Q&A session at any point during the conference.
3) In-person meetings are better
While in the past all business deals were conducted in person with contracts and handshakes, the world has now gone digital and most offices have embraced online meetings. Teleconferencing eliminates the need for in-person meetings completely. However, one thing teleconferencing doesn't offer is the ability to see your guests face-to-face and read their body language.
If you feel that seeing each other face-to-face is necessary, you can still achieve this by holding a web conference instead. Web conferences are just as cheap and easy to hold as teleconferences, with the added advantage of being able to see your meeting participants.
No matter what you want to achieve from your meetings, you can accomplish the same results from holding a teleconference or web conference as you would from an in-person meeting. You can make decisions easily and efficiently while simultaneously saving your business both time and money.